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Forms Library

If you are faculty or staff, please visit our Faculty & Staff Forms Library.



Form Title Format
Application for Admission Online
Application for In-State Tuition PDF
Course Overload Approval Form PDF
Domicile Appeals Process Form PDF
Establishing Virginia Domicile Brochure PDF
Petition for Admission/Reinstatement PDF
Request for Administrative Withdrawal PDF
Self-Sufficient Supplemental Student Information Form PDF
Senior Citizen Tuition Assistance Agreement Form PDF
Third Repeat Request Form PDF
Transfer Course Authorization Form PDF
Verification of Participation Form PDF

Dual Enrollment

Form Title Format
Application for Admission Online
Dual Enrollment - HB1184 Credit By Exam PDF
Dual Enrollment - HB1184 Declaration of Intent PDF
Dual Enrollment - High School/Home-School Enrollment Approval Form
(Juniors & Seniors On-Campus)
Dual Enrollment - Request for Special Circumstances Enrollment Form
(Freshman & Sophomores)
Dual Enrollment - Transcript Request PDF
Dual Enrollment - Under 18 Signature Page PDF

International Student Enrollment

Form Title Format
Application for Admission Online
Summer/Fall 2018 Concurrent Enrollment Form for F1 Students PDF
I-20 Student Information Form Online
I-901 Fee Remittance Online
INS - Application to Extend/Change Nonimmigrant Status (Form I-539) PDF
INS - Change of Address (Form AR-11) - must be completed within 10 days Online
INS - Employment Authorization (Form I-765) - Requires $340 fee Online
INS - General Forms & Fees Online
Transfer Eligibility Form PDF
Virginia Western Funds Verification PDF
Virginia Western Statement of Financial Support PDF


Form Title Format
Parking Citation "Right to Appeal" Application PDF
Referral to Intervention Counselor PDF
Student Grievance Form PDF

Office of Disability Services

Form Title Format
High School Release of Information PDF
New Student: Checklist & Intake Packet PDF
ODS Authorization to Release Information (FERPA/HIPAA) PDF
ODS Statement of Confidentiality PDF
Provider Assessment of Disability PDF
Request for Books in Alternative Format PDF
Student Responsibility for Sign Language Interpreting Services PDF
Accommodated Testing: Policy and Procedures with Signature of Receipt PDF
VWCC Student Information Release Form (FERPA) PDF

Student Conduct

Form Title Format
Appeal of First Incident of Academic Misconduct PDF
Care/Threat Assessment Team Dismissal Appeal PDF
Report of Student Misconduct PDF
Vice President Appeal - Dean's Adjudication Decision PDF
Vice President Appeal - Student Conduct Committee PDF

Student Records

Form Title Format
Academic Transcript Request Instructions & Form PDF
Audit Approval PDF
Change Your Program of Study PDF
Course Substitution Approval PDF
Duplicate Diploma Request PDF
Enrollment Verification PDF
Information Release Form (FERPA) PDF
Notification of Change Form PDF
Petition for Academic Renewal Instructions & Form PDF
Request for Military Evaluation PDF
Request for Non-Disclosure of Directory Information (FERPA) PDF
Request for VCCS Transcript Evaluation PDF
Student Registration Change Form PDF

Financial Aid


Form Title Format
Asset Verification Form DOCX
2019-2020 Admission Application Bachelor Degree Correction Form PDF
Consortium Agreement for Financial Aid PDF
Federal Loan Discharge Borrower Acknowledgement Form PDF
Free Application for Federal Student Aid (FAFSA) Online
Options for Requesting Tax Data PDF
Scholarship Information Form PDF
2017-2018 Unusual Enrollment History (UEH) Review Form Packet PDF


Form Title Format
Direct Parent PLUS Loan Adjustment Form PDF
Direct Parent PLUS Loan Request Form PDF
Direct Student Loan Adjustment Form PDF
Direct Student Loan Request Form PDF

Satisfactory Academic Progress

Form Title Format
Academic Progress Plan DOCX
Appeal for Extension of Financial Aid
This form should only be used by students who are not in compliance with the 150% rule.
Appeal for Reinstatement of Financial Aid
This form should only be used by students who are not in compliance with the 67% and/or GPA rule.

Verification 2019-2020 (2019 Fall, 2020 Spring, 2020 Summer)

Form Title Format
2019-2020 Dependent Household Size Form PDF
2019-2020 Dependent Number in College PDF
2019-2020 Parent Verification of Non-Filing Status for Tax Year 2017 PDF
2019-2020 Parent Additional Financial Information Form for Tax Year 2017 PDF
2019-2020 Parent Untaxed Income Form for Tax Year 2017 PDF
2019-2020 Dependent Asset Information Form PDF
2019-2020 High School Completion Status Information Sheet PDF
2019-2020 Income Level Verification Form PDF

Verification 2020-2021 (2020 Fall, 2021 Spring, 2021 Summer)

New forms posted late fall 2019.


Form Title Format
Advanced Payment Request PDF
Certification Request for VA Educational Benefits DOCX | Online
Request for Military Evaluation PDF
SALUTE Application DOCX | PDF

Work Study

Form Title Format
FWS Request for Eligibility Determination 2019-20 and 2020-21 PDF

Tuition & Payment

Form Title Format
Third Party Tuition Sponsorship Agreement PDF