Position Number: FA005
Reports to: Coordinator of Library Services
Work Tasks & Duties
| 25% | Provides leadership for developing balanced library collections that support the curriculum and provide the information needs of students and faculty. Works with the Library Coordinator to determine annual budget allocations for resources and manages budget. Consults with library staff and faculty to identify weaknesses in the collection, select new materials and weed outdated resources, discarding them using the surplus process. Performs pre-order searching by regularly reading professional journals, publishers’ catalogs, online reviews, and library reference materials. Maintains awareness of popular materials, local and general interests, events and trends and anticipates demand for materials. Maintains book/resource lists for ordering. Works with relevant consortia in building cooperative collections. Evaluates, recommends, and manages the licensing of non-consortia electronic resources Receives donations and determines appropriateness for inclusion in collections. Meets with vendors and sales representatives to review products and services. Fosters and maintains effective working relationships with vendors. Oversees the creation and constant revision of collection-development methods, including faculty notification plans and the library’s collection development policy. Stays abreast of trends and changes in academic publishing and informs colleagues about these changes and their implications for libraries. Regularly views VCCS library listserv (Lincsite) for information regarding resources and collection development and responds accordingly. Maintains an awareness of current library issues and trends affecting all library departments by reading professional literature and participating in professional development activities. Serves as a liaison to specific Schools of the college. |
| 20% | Manages the college archive. Builds the archive by identifying lacunae and seeking item donations from the college’s departments and through procurement. Accessions new items. Organizes and classifies archival materials and creates and/or manages an archival database. Oversees the digitization of items when appropriate. Provides archival reference assistance. Promotes the archive through communication with the campus community and occasional exhibits. Controls access to the archive and devises procedures and policies for the use and maintenance of the archived materials. Facilitates ordering of archival supplies. |
| 15% | Manages procurement and budgets for the division, including the Library, Academic Link, Testing Center, and Online Learning. Works closely with the Coordinator of Library Services, Librarians, the Coordinator of the Academic Link and Testing Center, and the OLIT team to create, manage, monitor, and complete OTPS and Part-Time Personnel Budgets during the fiscal year. Creates and administers the library’s operating budget. Monitors expenditures through budget reports issued from Financial and Administrative Services and works with department leaders to ensure spending levels are not exceeded. Manages procurement for the Learning Resources unit. Coordinates entering requisitions in eVA and receiving of procured items in a manner that complies with state and Shared Service Center procurement policy and procedures. |
| 15% | Trains and supervises one part-time employee (Library Specialist II/Periodicals, Collection Development, Reserves) and any student workers as needed. Determines work schedules, assigns work to employees, and manages day-to-day supervisory tasks. |
| 10% | Raises awareness of open education activities across the campus, encouraging broad participation by departments and faculty. Leads the library’s initiatives to assist faculty with locating and adapting OER. Collaborates with library staff to coordinate selection of digital content and services in relation to OER initiatives. Creates awareness of VIVA Open Education grant opportunities and the publishing options available through VIVA. Participates in the college’s OER committees, workgroups, and initiatives. Maintains current knowledge of issues in open education, open textbooks, open access, copyright, and intellectual property. Maintains an InfoGuide that focuses on VWCC and VCCS OER projects, resources, and data. Regularly views VCCS library listserv for information regarding OER and responds accordingly. Supports the expansion of online courses and programs by working with faculty during the course design phase to identify digital resources and potential OERs to enhance the online learning experience of students. |
| 10% | Serves as the college’s Intellectual Property Administrator (IPA) as described in the Intellectual Property Policy, I-22. Responsible for drafting prior written agreements with creators of intellectual property to determine external use and revenue distribution of such property. Recommends to the president how ownership of intellectual property should be divided and how the net revenues of the property should be distributed. Fulfills the college’s intellectual property reporting requirements to SCHEV. Provides non-authoritative but informed answers to copyright questions that occur at the college. Consults with colleagues, takes advantage of training opportunities, and stays up-to-date on copyright issues and developments. Contributes to writing and revising copyright related policies as the college deems necessary. Educates the college community on copyright do’s and don’ts. |
| 5% | Participates in college committees and special projects. Upholds the policies of the college and the VCCS. Collaborates effectively with the academic schools, Student Services, and other non-academic departments. Supports agency and departmental strategic objectives. |
Last updated 11/2024
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