Position Number: FA274
Reports to: Dean of Health Professions (FA186)
Under the supervision of the Dean of Health Professions, the Administrative Officer for Occupational Therapy Assistant/Program Director is responsible for overall leadership, development, direction, and administration of all aspects of the occupational therapy assistant program, for ensuring that the program is in compliance with all Accreditation Council for Occupational Therapy Education (ACOTE) rules and regulations, and for coordinating the occupational therapy assistant curriculum with other degree program requirements.
Duties and Responsibilities
Program Supervision and Management (50%)
Program Supervision and Management
- Maintains knowledge and currency regarding the program and the policies and procedures by which it is administered.
- Develops and documents policies and procedures, plans, organizes, implements and evaluates all aspects of the program.
- With faculty input and in collaboration with the Dean of Health Professions, develops and documents program policies and procedures. Monitors implementation of policies and procedures to ensure consistency and effectiveness. Re-examines and modifies as necessary.
- Develops, implements, and monitors department budget; pursues other funding sources such as grants as needed.
- Ensures ongoing program evaluation; takes appropriate action to resolve problems or nonconformance items.
Accreditation Management & Compliance
- Ensures compliance with ACOTE rules and regulations to include applicable external organizations.
- Collects and organizes data necessary for accreditation.
- Submits annual reports and coordinates development of self-study required for accreditation with ACOTE
Student Management (e.g., clinical rotations, assignments, handbook, monitors performance, maintains records)
- Plans, manages and evaluates program admissions, recruitment, advanced placement, and outreach.
- Maintains student records and monitors overall student performance.
- Maintains and updates Occupational Therapy Assistant Student Handbook assuring accurate and up-to-date content of program policies and procedures. Ensures consistency between Student Handbook, course syllabi, and ACOTE regulations.
Personnel Management (e.g., part-time interviewing, hiring, assists with credentialing, full-time orientation and mentoring, committees, meeting chair, etc.)
- Supervises and manages part-time employees. Monitors and approves time worked, evaluates performance and provides direction and guidance. Ensures duties best support the program and tasks are completed accurately and timely.
- Maintains an approved part-time clinical faculty list. In collaboration with the Dean, interviews and selects part-time clinical instructors and classroom adjunct faculty, as needed. Ensures that all recommended candidates meet ACOTE credentialing standards.
- Screens and recommends candidates for faculty appointments, assuring that all occupational therapy assistant faculty meet the ACOTE requirements and submits faculty appointments, resignations, leaves, and other forms to the Academic Dean.
- Coordinates and oversees orientation and mentoring of new faculty.
- Coordinates all departmental faculty committees and occupational therapy assistant advisory committees.
- Chairs Associate Degree Occupational Therapy Assistant faculty meetings.
Clinical Management (e.g., contracts, visits, etc.)
- Oversees Clinical Coordinator in the coordination, development, and approval of student assignments to clinical group/rotations.
- Assists with identification and contract negotiation for use of clinical facilities; assures that contracts comply with ACOTE regulations, as well as Commonwealth of Virginia and Virginia Western Community College standards; and maintains file of current contracts.
- Makes periodic visits to clinical facilities.
- Assists Clinical Coordinator with assessment of clinical site viability and adequacy of clinical slots to meet maximum enrollment capacity.
Curriculum Development, Evaluation and Revisions
- Develops and implements curriculum, including coordination with curriculum committee and collaboration with the Virginia Community College System as needed.
- Develops, evaluates and revises curriculum to ensure that program standards meet VCCS, ACOTE and College guidelines. Prepares documentation for curriculum reports and catalog changes.
Teaching (45%)
- Maintains an academic teaching load each semester.
- Holds defined office hours
- Maintains student records and monitors overall student performance.
Community Relations (5%)
- Interacts with health care professionals to maintain strong community relations.
- Chairs Curriculum Advisory Committee.
Created 2/2023
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