Advisor Center

The Advisor Center presents advising faculty with a limited view of the advisee's Student Center page. Additionally, advising faculty will have access to the student's general information, transfer credit, and academics. Documentation on how to run an Advisement Report (ADV) and What If Report can be found under the Reports for Student Advisement link on the left of this page.

Note: Adjunct faculty do not have access to the Advisor Center.

You may view the following documentation in its entirety by using the scroll bar or use these quick links that provide direct access to each topic.

Advisor Center Navigation

  1. Sign into MyVWCC by clicking on the Login to MyVWCC link on the left of this screen or the MyVWCC link on the VWCC homepage.
  2. Click VCCS SIS: Student Information System
  3. Click Self Service, Advisor Center, My Advisees.

My Advisees Page

Displays the advisees assigned to the advisor in SIS.  Advisors may also use advisor center navigation to access data for students not assigned to the advisor.


Advisor Center

My Advisees Page - Field Descriptions

Field

Description/Instructions

Notify

Check this box to send an email notification to the advisee.

Name

Advisee’s name from Bio-Demo data.

ID

Advisee’s Student ID

View Student Details

Click this link to access the data available to advisors.

Notify selected advisees 

Allows an email to be sent to the advisees with a check mark in the Notify column.

Notify all advisees

Allows an email to be sent to all advisees assigned to the advisor.

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Click this button to search for the ID of the advisee that is not currently assigned to the advisor in SIS.

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View Student Details

This link takes the advisor to a limited view of the advisee's Student Center. Notice that tabs are also available for General Info, Transfer Credit, and Academics. This link is also used to access the page for creating a student's ADV report. Each will be detailed below.

NOTE: The same student information is available when using View Data For Other Students Search Information. If using this option, you will need the student's ID number.

Student Center Page

Student Center Limited View

Student Center Page Field Descriptions

Field

Description/Instructions

Change Advisee

Allows the Advisor to quickly choose another advisee from the list of students assigned to the advisor.  After choosing a new advisee; click the Change button.

Academics

This area allows the advisor to view the student’s class schedule, shopping cart, and planner. To view: Academic Requirements (or Advising Report), course history, exam schedule, grades, unofficial transcript, and transfer credit report; choose from the drop down menu other academic…image and then click the image

Personal Information

Allows the advisor to view demographic data, emergency contact data, and contact data for the student.

Holds

Allows advisor to view any holds (service indicators) on the student.

To Do List

Allows the advisor to view any checklists applied to the student.

Enrollment Dates

Allows the advisor to view the enrollment dates for the term if the student is term activated.

Advisor

Displays the Advisor(s) assigned to the student.


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General Information Page

Students General Information

General Information Page Field Descriptions

Field

Description/Instructions

image symbol indicates the section is expanded
imagesymbol indicates the section is collapsed

 

The default view for the page is that all sections are expanded.  Individual sections can be expanded or collapsed by clicking the green symbols, or all sections can be expanded or collapsed by clicking the Collapse All or Expand All buttons.

Service Indicators

Displays any Service Indicators active for the student.

Initiated Checklists

Displays any checklists that have been initiated for the student.

Student Groups

Displays any student groups assigned to the student.

Personal Data

Displays date of birth, gender and marital status

National ID

Displays only the last four digits of the student’s social security number.

Names

Displays the Primary and Preferred names for the student.

Addresses

Displays any addresses for the student.

Phones

Displays any phone numbers for the student with the preferred number marked.

Email Addresses

Displays any email addresses for the student with the preferred address marked.

Test Scores

Redirects the page to display test score results.


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Transfer Credit Page

Students Transfer Credit

Transfer Credit Page Field Descriptions

Field

Description/Instructions

Course Credits

Displays information about credits granted for courses taken at other institutions. Click on this symbol to display all the columns availableimage .

Test Credits

Displays information about credits granted for test scores. Click on this symbol to display all the columns availableimage .

Other Credits

Displays information about other credits granted to the student, this could include advanced standing credits, etc. Click on this symbol to display all the columns availableimage .


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Academics Page

Academics page

Academics Page Field Descriptions

Field

Description/Instructions

Institution /Career / Program

Displays the school / career / and program information for the student.  Note that for students at multiple schools each school is displayed.

Term Summary

Displays the term(s) that the student has been term activated for the given school. You may also view the student’s classes by term and term statistics.

Academics

This message is displayed for users that do not have security access to the pages from which the data is maintained. 


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