Advisor Center

The Advisor Center presents advising faculty with a limited view of the advisee's Student Center page. Additionally, advising faculty will have access to the student's general information, transfer credit, and academics. Documentation on how to run a Degree Progress Report and What If Degree Progress Report can be found in the Advisor Center Documentation.

Note: Adjunct faculty do not have access to the advisement page.

You may view the following documentation in its entirety by using the scroll bar or use these quick links that provide direct access to each topic.

Advisor Center Navigation
My Advisee's Page
View Data For Other Students
Student Center Page

Advisor Center Navigation

Sign into My VWCC by clicking on the Login to My VWCC link on the left of this screen or the My VWCC link on the VWCC homepage.
Click VCCS SIS: Student Information System.
Click Self Service, Advisor Center, My Advisees.

advisor center navigation

My Advisees Page

Displays the advisees assigned to the advisor in SIS. Using the allows access to data for students not assigned to the advisor.

NOTE: In most instances, VWCC does not assign faculty advisors in the SIS. Because of this, advisors would see the following message displayed under My Advisees:

To access data for students, VWCC advisors and would use the option at the bottom of the screen.

Advisor Center

View Data For Other Students

Click the button at the bottom of the screen.
Enter the student's ID in the ID box. Be sure to change "begins with" to "=" by clicking on the drop-down arrow. You may also enter other valid search criteria as needed.

Click Search.
A limit view of the Student Center will display for the student who meets your search criteria.

Field	Description/Instructions
Notify	Check this box to send an email notification to the advisee.
Name	Advisee’s name from Bio-Demo data.
ID	Advisee’s Student ID – Make note of this as it is not displayed on the new self-service advising reports.
View Student Details	Click this link to access the data available to advisors.
Notify selected advisees	Allows an email to be sent to the advisees with a check mark in the Notify column.
Notify all advisees	Allows an email to be sent to all advisees assigned to the advisor.
Option most used by VWCC	Click this button to search for the ID of the advisee if not currently assigned in SIS. This was marked as View Drop-in Advisee data in 8.9. Click to access data for the advisee. The Find An Existing Value Page will be displayed. To access the student data, enter the Student’s ID number and click . This will return a limited view of the advisee’s Student Center page.

View Student Details:

This link takes the advisor to a limited view of the Student Center. Notice that tabs are also available for General Info, Transfer Credit, and Academics. Each will be detailed below.

NOTE: The same student information is available when using .

Student Center Page (limited view)

Student Center Page Field Descriptions

Field	Description/Instructions
Change Advisee	Allows the Advisor to quickly choose another advisee from the list of students assigned to the advisor. After choosing a new advisee; click the Change button. NOTE: In most cases, VWCC does not assign advisors in the SIS. Because of this, the Change Advisee link will not be available.
Academics	This area allows the advisor to view the student’s class schedule, shopping cart, and planner. To view: Academic Requirements (or Advising Report), course history, exam schedule, grades, unofficial transcript, and transfer credit report; choose from the drop down menu other academic… and then click the
Personal Information	Allows the advisor to view demographic data, emergency contact data, and contact data for the student.
Holds	Allows advisor to view any holds (service indicators) on the student.
To Do List	Allows the advisor to view any checklists applied to the student.
Enrollment Dates	Allows the advisor to view the enrollment dates for the term if the student is term activated.
Advisor	Displays the Advisor(s) assigned to the student.

General Information Page

Students General Information

General Information Page Field Descriptions

Field	Description/Instructions
symbol indicates the section is expanded symbol indicates the section is collapsed	The default view for the page is that all sections are expanded. Individual sections can be expanded or collapsed by clicking the green symbols, or all sections can be expanded or collapsed by clicking the Collapse All or Expand All buttons.
Service Indicators	Displays any Service Indicators active for the student.
Initiated Checklists	Displays any checklists that have been initiated for the student.
Student Groups	Displays any student groups assigned to the student.
Personal Data	Displays date of birth, gender and marital status
National ID	Displays all X’s for the student’s social security number.
Names	Displays the Primary and Preferred names for the student.
Addresses	Displays any addresses for the student.
Phones	Displays any phone numbers for the student with the preferred number marked.
Email Addresses	Displays any email addresses for the student with the preferred address marked.
Test Scores	Redirects the page to display test score results.

Transfer Credit Page

Students Transfer Credit

Transfer Credit Page Field Descriptions

Field	Description/Instructions
Course Credits	Displays information about credits granted for courses taken at other institutions. Click on this symbol to display all the columns available .
Test Credits	Displays information about credits granted for test scores. Click on this symbol to display all the columns available .
Other Credits	Displays information about other credits granted to the student, this could include advanced standing credits, etc. Click on this symbol to display all the columns available .

Academics Page

Academics page

Academics Page Field Descriptions

Field	Description/Instructions
Institution /Career / Program	Displays the school / career / and program information for the student. Note that for students at multiple schools each school is displayed.
Term Summary	Displays the term(s) that the student has at least been term activated for the given school.
	This message is displayed for users that do not have security access to the pages from which the data is maintained.

Viewing and Printing the Student Advising Report:

From the Advisee Student Center click on the other academic… drop down menu and choose Academic Requirements. Click the double right pointing arrows . Once the report appears it can be printed by clicking the View Report as PDF button.