Student Services :: Student Records

Transcript Evaluation

Students transferring from another college to Virginia Western Community College must submit an application for admission. In addition, transfer students should have official transcripts from all colleges previously attended submitted directly to the Admissions Office, Virginia Western Community College, 3094 Colonial Avenue SW, Roanoke, VA 24015.

Please note that students who have attended another Virginia community college do not need to submit an official transcript from the community college when applying to Virginia Western.

Transfer students who are ineligible to return to a college previously attended will generally not be eligible to enroll at Virginia Western until at least one semester has elapsed. Special conditions for the admission of such students, including placement on probation, will be imposed as deemed appropriate by the college.

Curriculum Enrollment

A student must be enrolled in a program of study at the college in order to have a transcript evaluation and award of credit. The evaluating of transcripts is intended as a service to students who are pursuing academic programs at Virginia Western. It is not intended as a means for credentialing students or providing documentation for job promotions.

Request for Transcript Evaluation

Student must initiate a formal request to have transcripts from other institutions evaluated. A Request for Transcript Evaluation form can be submitted in the Admissions, Records, or Advising offices. Only official transcripts will be evaluated. Please note that transcripts will not be evaluated during an appointment with the advisor. The evaluation request must precede the appointment.

Regional Accreditation

Credit is transferable from colleges and universities that are accredited by SACS or another Commission on Colleges regional accrediting association, or by the Commission on Higher Education.

A student who is requesting transfer credit from an institution that is not recognized by a regional accrediting agency or association will need to make an appointment with the appropriate academic dean for Business, Technology and Trades; Liberal Arts and Social Sciences; Science, Technology, Engineering and Mathematics; or Health Professions depending on the curriculum in which they are enrolled. The student will need to provide the dean with the following information for each of the courses he/she wishes to have an award of credit: 1) course description, 2) course syllabus, and 3) faculty credentials of the instructor who taught the course.

Course Credit

All acceptable courses will be transferred as closely to the Virginia Western course equivalent as possible. Transfer credit may be allowed for certain courses which do not directly correspond to a Virginia Western course. These courses are classified as Humanities, Social Science, Natural Science, or Business, and will be notated with an "EEE" on the student's records.

Required Grades

Generally, no credit will be given for transfer courses with grades lower than a "C", or courses with grades of "P" or "S", or for developmental courses. In determining transfer credit, course work applicable to the curriculum at VWCC will be accepted if the work completed at an institution is application to the student's program at VWCC and the course content and level of instruction is at least equivalent to the content and level at VWCC.

Advanced Standing Awards on Transcripts

Virginia Western does not award transfer credit for tests (e.g., AP or CLEP) or credit evaluated by another institution or recorded on an external transcript. Students must submit official copies of transcripts or appropriate documentation in order for Virginia Western to evaluate and award credit. The appropriate and official documentation should be sent to the college's Records Office for determination of award.

Evaluation of International Transcripts

Virginia Western will review an international transcript for possible credit if the transcript is printed in English or translated into English by a private evaluation agency.

For review of an international transcript, the student must make an appointment with the appropriate academic dean for Business, Technology and Trades; Liberal Arts and Social Sciences; Science, Technology, Engineering and Mathematics; and Health Professions depending on the curriculum in which they are enrolled. The student will need to provide the dean with the following information for each of the courses he/she wishes to have an award of credit: 1) course description, 2) course syllabus, and 3) faculty credentials of the instructor who taught the course.

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