Student Handbook

College Policies & Procedures

Children on Campus

The college is not responsible for visiting children who are left unattended. Accordingly, all parents and accompanying adults should be aware of the following policy:

  • Children who are not students at Virginia Western must be under the direct supervision of a parent, guardian, or sponsor (18 years of age or older). Unattended children are prohibited in all college buildings or on the grounds.
  • If a child is left unattended, the campus police will attempt to locate the parent, guardian or sponsor of the child and, upon doing so, advise the adult of the college's policy related to unattended children on campus. If the parent, guardian or sponsor cannot be located, Campus Police will escort the child to the Campus Police Office and, if deemed appropriate, will notify the Roanoke Youth Bureau.
  • Children are permitted to accompany parents or guardians to classes only in emergency situations and only then with the permission of the instructor. To ensure their safety and security, children are not allowed in college laboratories or the Learning Technology Center under any circumstances.

Copyright Policy

The college expects students to comply with the United States Copyright Law (Title 17, United States Code). Students using college equipment, including copiers, computers, printers, and scanners, to make reproductions of copyrighted material are personally liable for any copyright infringement that occurs. Information about copyright law and educational use of copyrighted materials is available on the Library website. Students are advised to read this information prior to using copyrighted materials in course assignments and projects.

Intellectual Property Materials

Intellectual property includes but is not limited to any material defined within one or more of the following categories: a potentially patentable machine, article of manufacture, composition of matter, process, or improvement of any of these; an issued patent; a legal right that inheres in a patent; or anything that is copyrightable. The VCCS claims an ownership interest in any intellectual property produced by a VCCS student who is a college employee. If students are paid as student assistants, they are employees. Materials produced by a student as part of course requirements making only incidental use of college resources belong to the student, absent any agreement to the contrary. Further information is available in Section 12 of the VCCS Policy Manual on the VCCS website.

Parking Policy

Generally, students should park in white-lined spaces that are not marked with any other restrictions. Students should follow parking rules posted on parking lot signs. Virginia Western wishes to provide students, employees, and visitors with safe, sufficient and well-regulated parking environment. The college has reviewed and established a schedule of parking violations and fines approved by the College Board. These violations and fines are established to encourage the regulation and conformance of parking regulations by students, employees, guests and visitors. For complete information on Virginia Western's parking violations and fines, please visit the Campus Police website.

Parking Permits

Students will not be issued parking permits. Students are expected to abide by all parking regulations established by the College or its representatives. Students found to be in violation of the College's parking regulations may be issued a parking violation ticket, a written warning and/or be subject to the Student Conduct Hearing and Review process.

Pets on Campus

No animals are allowed on campus, with the exception of guide dogs for students with documented disabilities and animals scheduled for legitimate educational purposes in the Veterinary Technology program. These animals will be kept in the area provided for that purpose and are not to be taken to other parts of the campus or left in vehicles.

Release of Directory Information

Directory information (name, address, e-mail address, telephone number, dates of attendance, major field of study, number of credit hours enrolled, grade level, degrees received, awards and honors, photos, participation in clubs and activities, weight/height of members of athletic teams, most recent educational institution) may be released upon request at the discretion of the college.

Although the college has deemed these items Directory Information, faculty and staff do not generally release a student's telephone number or address without the student's written authorization. A student may formally request that Virginia Western not release directory information on their behalf.

This request must be submitted in writing to the Registrar. When this request is made, a notation will be flagged in the Student Information System, and every reasonable effort will be made to safeguard the confidentiality of such information. In addition, once this request has been made, the student will not be allowed to request an official or unofficial transcript via the Web in the college's student information system. Rather, the student will be required to submit written authorization, with proof of identity, to the Records Office prior to releasing a transcript. In addition, the college will not respond to calls from potential employers to verify enrollment for students who have made this request without the student's written authorization.

Note: The college reserves the right to publish the names of students who receive academic honors.

Sexual Misconduct Policy

Sexual misconduct is a violation of the values and behavioral expectations of the college and will not be tolerated. All reported violations within the jurisdiction of the college, including sexual assault and harassment, will be investigated and, as warranted, will be resolved through appropriate college disciplinary processes and/or criminal proceedings in accordance with applicable state and federal laws.

Sexual Assault

Sexual assault is defined as sexual intercourse without consent, including rape (whether by an acquaintance or a stranger), sodomy, or other forms of sexual penetration. To constitute lack of consent, the acts must be committed either by force, threat of force, intimidation, or through use of victim's mental helplessness of which the accused was aware or should have been aware. Mental helplessness includes incapacitation by alcohol or other drugs. Sexual assault also includes intentionally touching, either directly or through clothing, the victim's genitals, breasts, thighs, or buttocks without the victim's consent, as well as touching or fondling of the accused by the victim when the victim is forced to do so against his or her will. Verbal misconduct, without the accompanying physical contact as described above, is not defined as sexual assault. Verbal misconduct may constitute sexual harrassment, which is also prohibited under VCCS regulations.

Sexual Harassment

Sexual harassment consists of unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct or written communication of a sexual nature, which is intimidating, hostile or offensive. Sexual harassment shall be considered to have occurred when the following circumstances are presented:

  1. Toleration of the conduct is an implicit or explicit term or condition of admission or status;
  2. Submission to or rejection of such sexual conduct is used as a basis for academic evaluation affecting such individual; or
  3. Such conduct interferes with a student's academic performance, or creates an intimidating, hostile, or offensive learning environment.

Sexual Misconduct Reporting Procedures

Students who believe that they have been subjected to sexual assault or harassment by another student should take their complaints to the Title IX Coordinator located in Chapman Hall, C102, telephone 857-6348. Students' allegations involving college employees may be reported to the appropriate supervisor; the Human Resources Manager, Fishburn Hall 003, telephone number 857-7282; or the Title IX Coordinator.

Smoking Policy

Smoking is prohibited within all buildings owned or leased by the college, and within vehicles owned or operated by Virginia Western Community College. Smoking areas shall be identified as areas that are equipped with urns, ashtrays and trash receptacles. Students should be aware that smoking on South Campus is confined to the structure outside the Humanities Building. Where individuals are found to be smoking inside a building, any member of the college community may inform the individual about the smoke-free environment and request that the individual refrain. Should the individual continue smoking in violation of this policy, the Campus Police are empowered under Section 15.2-2801 of the Code of Virginia to issue a summons for violation of state law, which carries a maximum $25 fine.

Substance Abuse Policy

Substance abuse is a serious impediment to the efforts of the college to provide the best possible educational opportunity for students. Furthermore, alcohol and drug abuse interfere with clear thinking and performance and imperil personal health and public safety. Accordingly, the college is committed to a three-part policy on substance abuse: education and prevention, enforcement, and referral for counseling.

Education and Prevention

Information on alcohol and drugs for the purpose of helping students develop a realistic understanding of the consequences of substance abuse and to make responsible decisions for their own welfare and the welfare of others is available from the Advising and Retention Office and the Student Activities Office. In addition, various seminars, speakers, and other events are periodically sponsored by the college to promote awareness of substance abuse. Credit courses that develop students' understanding of this issue are offered through Liberal Arts and Social Sciences, Health Professions and Student Services.


In accordance with policies adopted by the State Board for Community Colleges, students may not possess, use, or distribute any illegal substances while on campus, attending a college sponsored, off-campus event, or while serving as a representative of the college at off-campus meetings. This prohibition includes alcoholic beverages, except where permitted. Students who violate this policy will have college charges processed against them in the normal manner of due process provided by college disciplinary procedures. Violations of this policy that involve a criminal offense will result in notification to the appropriate local, state, or federal law enforcement authorities for appropriate action.

Referral for Counseling

The Intervention Counselor in Chapman Hall provides information and referrals to community agencies, organizations, and health-care facilities for treatment of substance abuse. To the extent permissible by law, confidentiality is protected so that students who seek help for substance abuse problems can receive counseling and referral for treatment without fear of reprisal. More information is available at Virginia Western's advising website.