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Students

Paying for Virginia Western

Ways to Pay Your Tuition and Fees

Registration is not complete until tuition is paid in full by the payment deadline. If tuition is not received by the payment deadline, your classes will be deleted and you will need to re-register for your classes.

Students who have completed and submitted their FASFA on-line and are awaiting initial Financial Aid approval are not protected from their classes being dropped during the enrollment cancellation process. Students in this situation will need to pay their balance in full by the payment deadline or enroll in a tuition payment plan.

For Virginia Western Educational Foundation Scholarship recipients, funds are credited to your account during the initial registration period and before the final payment deadline to avoid being dropped from classes during enrollment cancellation.

Community College Access Program (CCAP) participants will be protected from their classes being dropped during the enrollment cancellation process. A "do-not-drop" indicator will be placed on their student account until funds are credited.

There are several ways to pay tuition and fees.

Option 1: Paying Online (Preferred Method)

Effective June 1, 2017: the Cashiers Office can only accept cash, check and money orders for tuition and mandatory fee payments. Payments for tuition and mandatory fees by bank card (including debit and credit cards) will need to be processed online through MyVWCC. The online payment system is available 7 days a week, 24 hours a day. Click here for detailed instructions.

Notes:

  • If you pay online and are later due a refund, that refund may only be returned to the credit card used for payment.
  • When entering your credit card payment information online, you must enter a 4-digit year for the expiration date.

Option 2: Paying In Person

Tuition and fees can be paid by cash, check, and money order at the Cashier's Office in Chapman Hall. You must have your Student ID number available at time of payment. Checks in excess of tuition cannot be accepted.

Option 3: Paying Through the Tuition Payment Plan

Virginia Western is pleased to participate in the Tuition Management Systems (TMS) tuition payment plan. For a non-refundable fee of $35.00 - $45.00, TMS allows you to pay your tuition in monthly, interest-free payments. The earlier you enroll, the more payment options you have. Payments are deducted around the 20th of each month depending on whether you make your payments by automatic bank payment or credit card. Click here for Payment Plan Deadline Dates.

Instructions for Enrollment in the Tuition Payment Plan

Option 4: Payments via Mail

Checks for the exact amount due may be mailed to:

Virginia Western Community College
Attn: Financial and Admin Services
3093 Colonial Ave. SW
Roanoke, VA 24015

Please include your Student ID number in the memo field of the check for processing, and mail your check in time to meet the payment deadline to avoid having your classes dropped during the enrollment cancellation period.

Other Options If Applicable

Financial Aid

All financial aid, including loans, will be credited directly to your student account. The award(s) will be used to pay all outstanding amounts you owe to the college for the semester. To pay with approved (anticipated) financial aid, you must have received an Official Financial Aid Notification letter from the Financial Aid Office. If you have a credit balance after all obligations have been met, you will be issued a refund. If your award(s) do not full cover your account balance, you must pay the balance by the payment deadline using one of our other payment methods to avoid having your classes dropped during the enrollment cancellation period.

If you have questions concerning your award letter, contact our Financial Aid & Student Accounts Support Center.

Third Party Contract

If your employer or another party will be paying your tuition, you must complete the Third Party Contract Form (PDF) and return it to the Cashier's Office in Chapman Hall or via the mailing address listed above before the payment deadline to avoid having your classes dropped during the enrollment cancellation period..

A new completed form is required each semester. If there are questions regarding Accounts Receivable payments or third party billing in relation to a student's accounts, contact 540-857-6671.

Cashier's Office

Location: Chapman Hall
Phone: 540-857-6312
or 540-857-6315

Hours

Mon - Fri: 8:00 AM - 5:00 PM
The Cashier's Office will be closed when the college is closed.

Financial Aid & Student Account Support

Click the logo above for 24/7 help with Admission, Registration, Records, Financial Aid, and Student Accounts.