Faculty Handbook :: Position Descriptions

Director of Facilities Planning & Development

Position Number: FA051

Reports to: Vice-President of Financial & Administrative Services (FA131)

Directs, manages, and supervises all aspects of the College Facility Planning and Development Department, performing institutional facility planning, construction engineering for new construction and renovation, and contract administration.   Performs duties in the areas of mechanical, electrical, civil engineering and architecture, operations planning and budgeting, capital outlay and facilities master planning, project budgeting, construction inspection, and communications. Coordinates various engineering matters and projects with the VCCS, state agencies, and outside contractors, as appropriate.  Provides technical advice and assistance to college officials on all engineering matters.  Ensures compliance with Building Code requirements and other state agency requirements for buildings and grounds physical plant.  Receives general direction from the Vice-President of Financial and Administrative Services.

60%

Develops facilities master plans for building renovations, heating, air conditioning and ventilation systems, fire alarm/suppression systems, plumbing systems, and equipment installations, and space utilization.  Plans and prepares studies of the existing physical plant for development of future needs/plans.  Represents the college on all construction projects and serves as the liaison with VCCS Facilities and Engineering, other state agencies, outside contractors and consultants, and local government officials.  Presents plans to City of Roanoke officials relative to parking, traffic, and services provided by the City to the college.

Coordinates construction timing with outside contractors, Facilities Management Services, Information and Educational Technology, and other college personnel impacted by the project. Reviews plans and specifications with contractors and college personnel (as necessary) and inspects construction work to ensure compliance with plans and specifications.  Reviews any changes to plans and specifications and takes action to obtain approval as necessary.

Selects and initiates requisitions for mechanical/electrical equipment according to specifications for plumbing, electrical, HVAC, fire alarm/suppression, etc., and initiates purchases of other similar equipment.  Approves purchasing of and provides oversight to the procurement process relative to new construction and renovation, including the completion of project initiation requests for the VCCS and the award of contracts to vendors.

Utilizes CAD to develop, maintain and update facilities master plans and for scope of work plans. Makes certain all Building Code requirements, including handicapped accessibility, are included in plans.

Facilitates space utilization discussions and determines electrical power needs and capabilities.  Confers with the Vice President of Finance on space utilization needs and obtains approval for significant changes in the use of campus space.

Assists in the development and reviews bid specifications on renovation and capital outlay projects to ensure all bid requirements are followed.  Receives and reviews bids and recommends award.  Participates in all bidding processes on major capital projects by working closely with consulting engineers and architects and VCCS Offices.

Develops scope of work plans for parking facilities for maximum parking efficiency according to established design regulations.  Develops master traffic management plan for most efficient traffic routing and control.  Coordinates traffic controls with City of Roanoke officials for public streets and rights-of-way.

Facilitates the building of all new projects to meet LEED-Silver requirements as mandated by the Commonwealth of Virginia. Serves as a significant catalyst for energy conservation discussions and facility planning that seeks to conserve energy consumption and move toward greater facility sustainability.

Serves as contract administrator for all renovation and construction related documents. Oversees the compliance with contract specifications and requirements. Identifies and corrects contractual issues through contract administration activities.

Develops master plans for comprehensive landscaping of the college campus for submission to the President and the Vice-President of Finance.  Coordinates landscaping plans with the college's horticulture instruction program which will serve as advisors to the master plan.

25% Develops and recommends capital outlay plans and budgets for the Facility Planning and Development Department, including submitting budget requests for new and proposed renovations (including furniture, fixture, and equipment needs). A master six-year capital outlay planning document is to be developed and updated every two years in cooperation with executive management (President’s cabinet), college governance committees, and the VCCS Facilities and Engineering staff.  Advises the President and Vice-President on major capital outlay needs.  Plans, develops, and manages the operating budget for the Facility Planning and Development Department to include planning for professional development for employees to maintain certificates and licensures and remain current in their profession.
15% Provides technical advice and assistance and makes presentations to the Vice-President, the College President, and the Local Board on major capital projects, capital outlay budget for physical plant and other engineering matters.  Confers frequently with the Vice-President on projects underway and planned.  Confers frequently with VCCS Facilities and Engineering, State Department of Engineering and Buildings and other appropriate agencies on the technical aspects of all engineering matters and State policies and regulations relative to buildings and grounds operations.  Performs related duties as required.

Revised 05/27/14 CCM