Community College Access Program

Frequently Asked Questions

What is the Community College Access Program (CCAP)?

CCAP is a program that makes college available tuition-free to 2014 graduates of public high schools in the localities of Botetourt, Craig, Franklin or Roanoke Counties or the Cities of Roanoke or Salem. It covers the cost of tuition for two years at Virginia Western Community College. CCAP supports as many students as possible based on student need and funds available for the program.

How do I know if I am eligible for CCAP?

To be eligible for consideration for CCAP, you must:

  • Graduate as a member of the 2014 class with a diploma from one of the public high schools in the localities of Botetourt, Craig, Franklin or Roanoke Counties or the Cities of Roanoke or Salem and have attended one of the public high schools in the localities of Botetourt, Craig, Franklin or Roanoke Counties or the Cities of Roanoke or Salem for at least your junior and senior years, and graduate with the following minimum cumulative midterm grade point average (GPA) based on the locality from which you are applying:
    • Botetourt County = 2.5 GPA
    • Craig County = 2.5 GPA
    • Franklin County = 2.5 GPA
    • Roanoke City = 2.0 GPA
    • Roanoke County - 2.5 GPA
    • Salem City = 2.5 GPA
  • Provide proof of residency in Botetourt, Craig, Franklin, or Roanoke Counties or the Cities of Roanoke or Salem for at least two years. You must provide one document from Column A and one document from Column B of the Proof of Residency Sample Guide. Students must provide proof of residency based on the locality from which you are applying.
  • Meet the February 28, 2014 deadline for submission of application materials (including the application and proof of residency), take the placement tests at Virginia Western in the Knisely Learning Technology Center, and file the current year Free Application for Federal Student Aid (FAFSA).
  • Have a completed Virginia Western financial aid file, meeting all CCAP deadlines. The Financial Aid Department will assist you to ensure you have a completed financial aid file with the college. Once you have applied to the college, been accepted and received a student ID number, you will also have a Virginia Western online student account and email address accessible through https://vw.my.vccs.edu/jsp/home.jsp. Make sure to check the email addressed assigned to you, and log into your student account, especially for messages from financial aid. Please direct all financial aid questions to the Financial Aid Department at 540-857-7331 or finaid@virginiawestern.edu.
  • Enroll at Virginia Western in a degree/diploma/certificate program that meets the federal financial aid requirements in the fall semester immediately following your 2014 high school graduation.
  • Take the required Virginia Western placement tests in the Knisely Learning Technology Center. If more than two (2) developmental courses, or a total of eight (8) developmental credits, are required, you will not be eligible for CCAP; however, you may still be eligible to attend Virginia Western. Students must meet with a Virginia Western Academic Advisor to have their test scores interpreted.
  • Declare an academic program of study and enroll in classes by participating in a scheduled CCAP Academy/Discover session in the summer prior to classes beginning. You will have the opportunity to schedule the session once all application processes have been completed and verified.

What additional criteria do I need to meet to REMAIN eligible for CCAP?

There are several criteria that students must continue to meet to remain eligible for participation in the program:

  • You must maintain a cumulative overall GPA to remain eligible for program assistance, based on the program for which you are accepted:
    • Botetourt County = 2.5 GPA
    • Craig County = 2.5 GPA
    • Franklin County = 2.5 GPA
    • Roanoke City = 2.0 GPA
    • Roanoke County - 2.5 GPA
    • Salem City = 2.5 GPA

    Students who do not maintain the above cumulative GPA at the end of any semester will not be eligible to receive CCAP funds during any subsequent semester.

    PLEASE NOTE: CCAP will pay for up to two (2) developmental courses, or eight (8) developmental course credits (if needed), during the first year of the program.

  • Students must enroll in a minimum of 12 credit hours and a maximum of 15 credit hours per semester in a specific program of study. If funding is available, students may enroll in a maximum of 6 credits during the 2013 summer semester to help fulfill their specific program of study requirements.
  • If in any semester a student withdraws from classes, falls below the full-time minimum requirement and/or required GPA, or does not meet certain other performance requirements, the student must reimburse the program for his/her tuition costs that semester, and will no longer be eligible for CCAP funding in future semesters.
  • Students are required to take and complete a one (1) credit Student Development Course (SDV) during their first semester.
  • Students are required to attend a Virginia Western Discover orientation session.
  • Students must complete a Community Service Learning Project during the fall and spring semester each year they participate in the program.
  • Second-year students must complete an application for the Community College Access Program, which will be emailed to you, and also file the FAFSA for the subsequent year.

If I complete the CCAP application process does that mean I am automatically in the CCAP?

No, CCAP acceptance is dependent on two things:

  1. You must meet the eligibility requirements and complete the application process satisfactorily.
  2. CCAP is dependent upon support annually from public and private sources so the amount of CCAP funds available may vary from year to year.
CCAP funds will be awarded to students who do not receive full financial aid, beginning with those students who receive partial financial aid and funding as many students as possible based on funds available. CCAP supports as many students as possible in a particular locality until the funds allocated for that locality in that year are depleted.

When will I hear if I have been accepted to CCAP or not?

The Educational Foundation makes every attempt to notify students with a conditional acceptance letter by the end of May. Students who have been conditionally accepted will be required to attend a mandatory acceptance meeting during the summer prior to college classes beginning with their parent or guardian. Those dates for the mandatory acceptance meetings (there are two to choose from) will be announced in Spring 2014, once the application is made available. At the acceptance meeting students will get detailed information about the program and will sign an agreement with the Educational Foundation regarding their participation.

If I am accepted into CCAP and do not fulfill the requirements of the program as detailed in the agreement I signed with the Educational Foundation what will happen?

If you do not fulfill the requirements of the CCAP as detailed by the agreement that you have signed with the Educational Foundation you must reimburse the Educational Foundation for that semester and will no longer be eligible for CCAP in future semesters.

May I take on-line courses to fulfill my full-time requirement?

You may NOT take an on-line course during your first semester at Virginia Western. You may take an on-line course during your second, third or fourth semester or summer class, but you must be approved by Virginia Western to do so.

Is the cost of summer tuition covered?

Yes, if funds are available. CCAP students may enroll in six (6) credits during the summer semester following your first year of successfully completed courses. You must inform the program of your intention to enroll in summer classes in the CCAP application you will complete for the second year of the program. Remember, CCAP will not pay for any developmental course credits during the summer semester.

If I am receiving full Financial Aid, am I still included in CCAP?

Yes! The Community College Access Program covers the full cost of tuition either through the financial aid process or if financial aid does not cover your tuition, through CCAP itself. Participants receiving full financial aid are still required to meet all program deadlines and requirements to maintain eligibility for the program in future semesters. It is also important to remain in CCAP because your financial situation may change from year to year.

How do I update my contact information?

It is imperative that you inform the Educational Foundation of any change to your physical address, email address, telephone, or other important contact information. To update your information please contact us.

What is the CCAP Community Service Learning Project?

The CCAP Community Service Learning Project for 2014-2015 will be determined at a later date and program participants will be notified at the mandatory meeting, as well as through email and mail.

My student account shows that I have a balance due for my tuition or I am showing no anticipated aid. Will my classes be dropped for non-payment?

No. A "do-not-drop" indicator is placed on all CCAP students records while financial aid status is being determined and you will not be dropped from your classes for non-payment, as long as all CCAP requirements and financial aid processes are complete prior to the last day to drop with a refund.

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