Admissions :: Dual Enrollment

Calendar

Dual Enrollment Calendar and Due Dates 2014-2015 (PDF)

Fall Semester 2014

Friday, August 8

Students will:

  • Complete the on-line VWCC enrollment application
  • Obtain their EMPLID No – and keep it in a safe place (lists will not be sent to the schools)
  • Complete the DE application form (from guidance)
  • Complete all placement testing (must be done BEFORE they register for a class)

Teachers will:

  • Obtain credential verification to teach dual enrollment classes from VWCC
  • Submit the SARF (Security Access Request Form) to the DE coordinator (you will not be able to access your class roster without this or enter grades)
  • Obtain a copy of the course outline, textbook requirements, etc. from the VWCC Department Head
  • Submit a syllabus for each class to the VWCC Program Department Head
  • Review DE procedures

On or before Thursday, September 11 (by 3:00 PM)

The School will submit Class Enrollment Rosters via e-mail using the VWCC enrollment Spreadsheet to:

  • kbeard@virginiawestern.edu
  • Note: ROSTERS WILL NOT BE PICKED UP AT THE SCHOOLS
  • Provide the key contact person’s information for the school or district to receive DE updates and information
  • Submit the school administrator’s “approval form” for DE students
  • Submit Special Circumstance forms for 9th and 10th graders

Monday, September 15

Fall 2014 Dual Classes Begin – Add/Drop Window Sept 15 – Oct. 1

Thursday, October 2

Dual Faculty Verify On-line Rosters for Fall 2014
E-mail kbeard@virginiawestern.edu confirmation that the on-line rosters are correct. Verify that all drop/adds have correctly been applied
Billing to school divisions will begin.

Monday, November 24

Last day to WITHDRAW. (VCCS 60% Deadline)
NOTE: Students may withdraw from the class up until this date, however the “W” will remain on their official college transcripts.

Tuesday, November 25

Dual Faculty verify on-line rosters for Fall 2014.
E-mail kbeard@virginiawestern.edu confirmation that the on-line rosters are correct, or identify any changes that need to be made. This is the final confirmation before grades are due. NO CHANGES TO THE ROSTER CAN BE MADE AFTER THIS DATE.

Monday, January 19, 2015

Fall 2014 classes end.

Friday, January 23, 2015 (by 3:00 PM)

Fall 2014 Dual Enrollment grades entered deadline (web). (On-line transcripts for students available after Feb 2nd.)

Spring Semester 2015

Wednesday, February 4

School will submit Spring 2015 rosters (follow guidelines from Fall).

Friday, February 6

Student information manually updated in the VWCC SIS system for Spring 2015.

Monday, February 9

Spring 2015 Dual classes begin.
Dual faculty verify on-line rosters Spring 2015.
E-mail kbeard@virginiawestern.edu confirmation that the on-line rosters are correct, or identify any changes that need to be made.

Thursday, February 26

Last day to submit Add/Drop requests for processing Spring 2015 (15% deadline)

  • Date is firm and is set by VCCS
  • No extensions, no exceptions

Thursday, April 17

Last day to WITHDRAW (60% Deadline) for Spring 2015 classes.
NOTE: Students may withdraw from the class up until this date, however the “W” will remain on their official college transcripts.

Monday, April 21

Dual faculty verify on-line rosters for Spring 2015.
E-mail kbeard@virginiawestern.edu confirmation that the on-line rosters are correct, or identify any changes that need to be made. This is the final confirmation before grades are due.

Friday, June 5

Spring 2015 classes end.

Monday, June 8

Spring 2015 Dual grades deadline (web) for schools starting prior to Labor Day.

Friday, June 12

Spring 2015 Dual grades deadline (web) for schools starting after Labor Day.

Monday, June 15

Spring 2015 Dual grade processing (Records Office). Students may request transcripts after this date.

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