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About Virginia Western :: College Policies

I-47: Attendance Policy

Policy Number: I-47
Last Reviewed: February 18, 2016
Responsible Dept.: Vice President of Academic & Student Affairs

Policy Document (PDF)

Purpose

The faculty of the college expects each student to attend scheduled classes on a routine basis and to be punctual. Registration in a course presupposes that students will attend scheduled classes and laboratory sessions.

Policy

Class attendance is expected of all students at Virginia Western Community College. If a student does not attend at least one class meeting or participate in an online learning class by the last day to drop with a tuition refund, his/her class registration will be administratively deleted. This means that there will be no record of the class or any letter grade on the student's transcripts. Furthermore, the student's class load will be reduced by the course credits, and this may affect his/her full-time or part-time student status. Tuition will not be refunded.

If a student is dropped from a course during the drop/add period, the student may continue to attend class while the situation is resolved. If the student is not on the roster at the end of the drop/add period, the student may not remain in the class. Instructors should check SIS class rosters daily.

If a student is on the roster and withdraws prior to the withdrawal deadline, but after the drop/add deadline, that student may continue to attend the class on an auditing basis through the end of the semester at the discretion of the instructor.

When absence from a class becomes necessary, it is the responsibility of the student to inform the instructor prior to the absence. The policy on attendance and make-up examinations is the prerogative of each instructor. Instructors will provide students with a statement of their attendance policy during the first class meeting and in the course syllabus. As a guideline, excessive absence is defined as 30 percent absence in a course. The instructor may choose to have an attendance policy that is more stringent than the 30 percent guideline. Until the last day to withdraw without grade penalty, the student who is administratively withdrawn will receive a grade of W. After that time, the student will receive the grade of F, except under documented mitigating circumstances.

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